28May

Some Useful Time Management Tips and Tools

This post was inspired by Martin Warren

Do you find that your day goes by and there isn’t even a dent in your “To Do” list?

You do have a ‘To Do List’ right!

Managing your time as a business owner or manager, to achieve the critical tasks is often harder than it sounds….

 And if you can manage your time ….. Could that regular Wednesday Mornong Gokf Game become a regularity.

Terry Kew from 10X, presented The Edge  at our offices and had some real gems on how to manage time . 

Create a system that you can use to make conscious decisions about the activities that occupy your time.

1. Define outcomes and actions required in order to manage what you do.

2. Make a list of all the tasks you need to do for the week…. Do the tasks that you are going to do help you achieve the goals you are setting out to do?

Ask that question for each task …..
And categorise them into  the 4 Ds…..

Do it

Delegate it

Defer it

Dump It

Have you seen this equation before?

P = (W / T)

Productivity = (Work / Time)

As a business owner and manager we can:

  1. Increase the amount of work you can do in a set amount of time
  2. Decrease the amount of time it takes to do a given amount of work
  3. Leverage your resources to achieve more ( Delegate )
  4. Don’t do a task that is not critical to achieving your goal….. (Dump It)
  5. Defer It if it’s not critical 
  6. Do It if it’s critical
  7. All of the above

This will give you more time to focus on other tasks that often keep getting pushed down the ‘To Do List’.

  • Keynected – save articles that you want to read at a later date. Read stuff that you want to read when you want to read it
  • Referron – refer someone to a person you know like and trust within 3 taps of the phone – and automate the tracking, measure and reward that referral 
  • OmniFocus or update zen – 2 great apps that manage your tasks
  • Pocket – an app that you can install on your Browser, Phone and Tablet which allows you to store articles, blogs, Infographics etc… in the cloud which you can read later, download from Apple iTunes or Google Play Store
  • 25 Chrome Keyboard Shortcuts for Windows and Mac users
  • Use a Mind Map to map out your To Do List and goals

It would be great if you can share tools or strategies to help with effective time management 

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